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Document Management Repository

A place to store, find, share and discuss documents securely.

The Hedron4 Document Management system (DMS) is a place to upload and share documents with your employees and associates securely and collaboratively. It includes the following key features:

Document access security
Content searching and indexing
Discussion
Version control with check in/out

This is a standalone application or can be integrated into the Hedron4 Web Portal.

Role-based Access Control

Dynamically create an infinite number of roles and groups of users and assign document access and system privileges to these. Report on individual, role or group activity in the repository. View audit trails of all document activities, including document version transactions, downloads, emails and changes to document properties. If enabled, users' comments for document modifications will be visible in the audit trial. Support regulatory compliance initiatives with electronic signatures, which if enabled, require users to re-authenticate for all document activities that result in a document modification.

Workflow and Alerts

Automate your business processes using workflows. Route documents among users for review according to your approval process, alert users when action is needed and automatically publish approved documents. Let Hedron4 tell you when documents are due for review or action and elect to receive notification when content is created or changed. Quickly set up new hierarchies with folder template technology for new processes or projects.

Search and Preview

Search on file names, document properties and any text within the document and get results that include a full document preview even if it’s in an application you don’t have installed. Save time by scrolling through the document without ever having to download it.

File Sharing and Collaboration

Eliminate wasted time searching for the latest version of a document in shared drives and on your local hard drive – Hedron4 keeps all your content in one secure location. Stop clogging up email - collaborate with members on a single file and use Hedron4's versioning and full transaction history to track your document’s lifecycle.